Admin/Sales Cordinator

Job Description:

Admin Executive / Sales Co-ordinator
Reports To: Director

Admin Responsibilities

1. Office Administration

• Manage office supplies, stationery, and inventory.
• Maintain office records and administrative documentation.
• Handle petty cash and general expenses.

2. Travel Management

• Book domestic & international travel tickets.
• Provide a comparison of rates before booking.
• Arrange hotel accommodation.
• Coordinate visa documentation.
• Maintain travel expense records.

3. Facility Management

• Supervise housekeeping, security, and office maintenance.
• Ensure cleanliness and upkeep of office and factory premises.
• Coordinate repair and maintenance of office facilities.

4. Vendor & Service Coordination

• Coordinate with vendors for office maintenance, housekeeping, and services.
• Monitor service quality and maintain vendor records.
• Handle AMC contracts (AC, DG set, elevators, etc.).
• Coordinate with utility vendors (electricity, internet).

5. Asset Management

• Maintain records of office assets such as laptops, furniture, and equipment.
• Track asset allocation to employees.

6. Data Entry

• Assist in data entry tasks of other departments.
• Maintain proper accuracy of data.

Sales Coordination Responsibilities

Sales & Documentation

• Prepare offer letters, quotations, and commercial proposals.
• Maintain and update customer databases and sales records.
• Follow up with customers regarding quotations, approvals, and pending information.
• Coordinate with internal departments for order processing and documentation.

Data Management & Reporting

• Maintain accurate sales data, inquiry records, and customer interactions.
• Prepare monthly sales reports, MIS reports, and presentations for management review.
• Track inquiries, quotations, order status, and sales pipeline activities.

Exhibition & Event Coordination

• Manage and maintain exhibition-related data and records.
• Coordinate exhibition participation, visitor data, and follow-up activities.
• Support marketing and sales teams during exhibitions and customer events.

Coordination & Administrative Support

• Coordinate with the Director for sales-related tasks and scheduling.
• Arrange meetings, customer visits, and internal coordination activities.
• Assist the sales team with communication and operational support.

Desired Profile / Criteria / Skills :

• Bachelor’s degree in Commerce, Business Administration, Marketing, or related field.
• Minimum 2 years of experience in administrative work.
• Good communication and interpersonal skills.
• Proficiency in MS Excel, Word, PowerPoint, and email communication.

Offered Benefits / Facilities :

Salary: Rs. 25,000 – Rs. 35,000 per month