HR & Admin Manager

Job Description:

Role & responsibilities: 

Job Description: We are seeking a proactive and detail-oriented Human Resources & Administration Executive to manage the recruitment process, onboarding, HR operations, and day-to-day administrative activities. This role ensures seamless internal coordination, candidate management, and office administration for smooth organizational functioning.

1. Talent Acquisition & Recruitment Management

• Source candidates through consultants, job portals, and the company referral scheme.
• Receive and track candidate data from consultants using standardized Excel trackers.
• Maintain a structured database of all received CVs, tracking candidate details such as personal information, family background, and reason for job change.
• Conduct initial telephonic screenings to assess communication skills and explain Company's Policies and employment terms and conditions.
• Manage Employee interviews in Office including Technical assessments and coordination with interviewers internally.
• Communicate interview schedules, feedback, and selection status promptly to consultants to avoid last-minute issues.

2. Employee Onboarding & HR Operations

• Manage onboarding formalities, documentation, and smooth joining processes.
• Maintain detailed records of interviews, assessments, offers, and employment history.
• Communicate company policies, code of conduct, and standard operating procedures to new hires

3. Payroll and Attendance Management

• Monitor daily attendance, leaves, and time-off requests using internal tracking tools.
• Prepare and verify monthly attendance summaries for payroll processing.
• Maintain accurate records of employee leaves.

4. Office Administration

• Oversee basic office administration, including maintenance, facility management, and inventory of supplies.
• Coordinate with vendors, service providers, and IT for smooth daily operations.
• Organize office events, celebrations, and employee engagement initiatives.
• Manage courier dispatches, travel bookings, and administrative assistance to management.

Key Skills and Competencies:

• Excellent communication and interpersonal skills.

• Experience with HRMS tool/software implementation is a must.

• Strong organizational and record-keeping abilities.

• Problem-solving attitude with an ability to work independently.

• Good knowledge of attendance management, basic payroll procedures, and

HR operations.

• Proficient in MS Excel, MS Outlook, Sheets, MS Office Suite, and basic

HRMS/Payroll software.

Qualifications:  MBA in Human Resources or a related field preferred.

Joining: IMMEDIATE or within One Month

Salary Budget: As per industry standards

Job Location: Office, Ahmedabad (Work from Office ONLY)

Job Timings: 3:30 pm IST to 12:30 am IST (Monday to Friday)

Salary Retention Clause: One month Salary will be retained over First 3 months of service in equal instalments, and refundable only after successful completion of 2 Years with our firm. Firm has a Loyalty Bonus policy in place for payment of One month salary annually/additionally once an employee has completed Three (3) years of service with the Firm. This Salary retention clause & loyalty bonus policy can be explained by us to Candidate during job interview.